MacWorld 1999 August

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FileMaker Pro Database | 1999-05-28 | 215KB | 2,472 lines

play makAll work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All HBAM2016AUG95 Pro 3.0 All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dullCopyright 1984-1996 Claris Corporation and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. FaliA HBAM3016AUG95 Keith Proctor Pro 3.0F! Pro 3.0M1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday January February March April August September October November December 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter dress Go to Checking Account Go to Contacts Go to Dollar Amount English Go to Due Invoices Go to Invoices Go to Job Application Go to Letter Go to Line Checks Go to Line Items Go to Line Items P.O. Go to Main Menu Go to Memorandum Go to Messages Go to Personnel Records Go to Phone Numbers Go to Products Go to Purchase Orders Go to To Do List Go to Report Menu Go to Reports in Contacts Go to Reports in Invoices Go to Reports in Parts Print Help Documentation Close File Verify Password 5/27/99 COMPANY ADDRESS COMPANY CITY COMPANY LOGO DISABLED COMPANY LOGO PLAIN COMPANY NAME COMPANY STATE COMPANY ZIP CODE COMPANY ZIP CODE BARCODE DATABASE NAME DOCUMENTATION E MAIL ADDRESS FAX LOGO FAX NUMBER LAYOUT NAME LETTER BODY DISPLAY LETTER CLOSE LETTER GRAPHICS LETTER HEAD DISPLAY LETTER ID LETTER LOGO PLAIN LETTER SERIAL LETTER TYPE LOCAL LETTER ID LOGO LOCATION PASSWORD PHONE NUMBER PRINT CHOICE REASON FOR LETTER USER NAME A User NameB Company NameB Company AddressB Company CityB Company StateB Company Zip CodeB Letter Logo PlainB Company Logo PlainB Company Logo DisabledB Fax LogoB Layout NameB Database NameB Letter SerialB Reason for LetterB A Letter IDB Letter TypeB Logo LocationB Letter CloseB Local Letter IDB Macintosh 01 User TO START USING THIS FILEMAKER DATABASE FILES. INSTALL THE INCLUDED FONTS. OPEN THE MAIN MENU FILE. CLICK ON THE HELP BUTTON WITHIN THE [MAIN MENU] FILE IN FILEMAKER FOR INSTRUCTIONS AND INFORMATION. 4.- YOU CAN RETURN TO THE [MAIN MENU] FILE AT ANY TIME BY PRESSING [ ] AND [1] THEN CLICK ON THE HELP BUTTON WITHIN THE [MAIN MENU] FILE IN FILEMAKER FOR INSTRUCTIONS AND INFORMATION. Version History: What's new on version 3.0? * Main Menu: New button (Line PO Item AIN MENU] FILE IN FILEMAKER FOR INSTRUCTIONS AND INFORMATION. Version History: What's new on version 3.0? * Main Menu: New button (Line PO Item Letter GraphicsB Letter Head DisplayB = "Top Left" = "Top Center" = "Top Right" Top Left Top Center Top Right Letter Body DisplayB 1) = "Block" Block DocumentationB Print ChoiceB Fax NumberB Phone NumberB E Mail AddressB Company Zip Code BarcodeB PasswordB A Main Menu Preferences 1 Documentation Preferences 2 Preferences 3 Preferences 4 Print Documentation Password A Main MenuB NRPTH FPTHANDaffy:Desktop Folder:Franz Project:FM Pro Solution:6-More Changes:Invoices.FP3 MSPCA NAMEA Invoices.FP3 RPTHA Invoices.FP3 NRPTH FPTHANAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Contacts.FP3 to you by e-mail. How to Pay: Mail: If you are paying with USD Check or Money Order you should send it to: EL SOL DE MEXICO 132-31 59TH AVENUE, 1ST FLOOR FLUSHING, NY 11355-5242 sZJBBsZRsZ R(kskccBJRJ9BJJB1BRZRZs{scRZsskRZk {scJJZRBRccZJZskcckkZJ19JB9))1ZRZcZckZRJJRZs {sZssks kZcZcksk {skZssk kZcZZckk ve questions before paying the shareware fee: While we hope you don t find any bugs, if you do let us know! The more information you can include the more likely we are to be able to fix it. Report any bugs or send comments and question by e-mail to: elsoldemex@aol.com or by fax at: (718) 460-3106. Want more information? 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PRODUCTS Description Use the Products database to enter information on products or services that you sell. This product information is used by the Invoices database to look up prices and product descriptions when creating a customer invoice. How to use this solution Enter a record for each product that you sell. Information on pr "%UR UD33D obtained from the Contacts database. Inventory Type in the necessary information. Note that this file is now relational to the Purchase Orders database and the available quantity is updated if more products from the same items have been purchased or ordered from the Purchase Orders database. PURCHASE ORDERS Description Use the Purchase Orders database to create purchase orders for items or products you buy and sell. Entering information Supplier Number Type in a co 1)1R99J119RkkskJJZccRR9 !)!!))! 1191))1BBJJB9BJ91 J1)19 1))11 1RRZRBZkss{{ scZRRJc sc9)1BR91))1B 1RBBRR BRRB11B RRJBBJ1 1)1R99RJ119kkskJJZccZRR911 !)!!))! 1191))1 JB9BJ91 1RRZRBBZks{{ JccZcs scR9)1B91))1B RBBRR RRJBBJB1 191BZB9 menu. To print a purchase order or print insertion order. Click on the reports icon and select the corresponding form. Please note that any items purchased or ordered from this file will modify the available quantity in the Products database. WE HOPE THIS INFORMATION ANSWER ALL YOUR QUESTIONS REGARDING THIS PROGRAM. ALL REGISTERED USERS HAVE UNLIMITED FREE SUPPORT BY E-MAIL ONLY, SEND YOUR QUESTIONS TO: elsoldemex@aol.com D@ D@ DDDDDD wwwwww wwwwww ffffff 333333 """""" wwwwww DDDDDD 333333 %US31 %US30 #4EWp "4EVx #3EVg "4DUg #3EVg "#4DVg 24EVgy "34EVw ##4Efw ""3DUgw ""33DUfw ""34DVgx ""#34EVgx "#33DEfw " 234DUfw 2""2334DEVgx 3 4DEUfwx 3 DDUVgw D EUUfwx UDDEUUfgw U Vfgwx eUVfgww wwffeffg@ veUEDDCC vUTDD44 vUDDC32 #""# weUDD3 veTDC2233#3#2 wUDDC3##" vUTD3#22 vUDDC fUD42233##3#"! vTDCC##" eUDC3223## fTD4C3##23#"" uTDC3323#2""! 22"2" ##2"! fTDD33#22"" vUDC32"2"" WUTC22 eTD3#"" GDC32"!! eD3#"! T32"" wwwwww ffffff UUUUUU DDDDDD 333333 C3C3C34C4C3CC43C DDCD4DD4CDDC 4CDD4E4ET TEETEETUETUETUDUDEETUDTUE[ UTdUTeETeETeEUFTUTUFTUUTeK EUeFFEUFEUFFUeTeVFeUUdVEEk ffFdeefeefddfDeVdfEdfFdffk eVefefe VvffVefVVefUe\ fvfgfwffv ggvgvv gvwxgwghg vhgvvww wwxwwxw wwwwww ffffff UUUUUU DDDDDD 333333 Preview and Print\ 718-460-3106] 718-460-0349^ elsoldeMEX@aol.com_ \1135552422\ Preferences 1B _>Main Menu - Click a button to access a database or preferences Preferences Activity Log W Addresses Contacts Dollar Amount - English Invoices Job Application Letters Line Checks Line Items Memorandum Messages Phone Numbers Products To Do List Click on any button to open that file and start working. Click on the Info button for more information, help and shareware fee for this business solution database. Click on any button to open that file and start working. Click on the Info button for more information, help and shareware fee for this business solution database. Files used for storage purposes orTo return to this menu press [ ] and [1] keys from any file, or go to the script menu and select [Go to Main Menu] Purchase Orders Checking Account Line PO Items DocumentationB Preferences Main Address Standard Letter Miscellaneous Company Name Company Address Company City State Company Zip ypCompany Name and Address - enter your company address information as you would like to see it appear on letters. Your Company Address { Your Name |uUser Name - enter your name as you would like to see it appear on letters, invoices, and in contact history records. ~ User Name Phone Number Preferences Fax Number E-Mail Address Zip Code (For Use with Barcode) Preferences 2B _!Integrated Solution documentation`!Integrated Solution documentation Main Print Preferences 3B Preferences Main Address Standard Letter Miscellaneous Letter Logo Company Logo Plain Company Logo Disabled <Letter Logo - paste a graphic into the Letter Logo field to add your own logo to the top of letters printed from the Integrated Solution. The Standard Letter preference panel has a Logo Location preference which can be used to display the letter logo at the top of a letter towards the left, center, or right margin. Company Logo Plain - paste a graphic into this field to display your own logo at the top left corner of each of the Integrated Solution files. Company Logo Disabled - paste a graphic into this field to display a disabled version of your logo at the top left corner of the Integrated Solution files when there is a custom dialog showing (eg. when no records are found). Preferences Preferences 4B Preferences Main Letter Type Logo Location Letter Close mmSelect a location for the logo at the left, center, or right side at the top of letters that will be printed. ,Select a letter style for the formatting of paragraphs in letters. Block letters do not use indents; whereas, modified style letters have a one tab indent at the beginning of each paragraph. Formal letters use the full name of the addressee; whereas, informal style letters use only the first name. Select from 8 choices for a closing (or complimentary close ) for letters; e.g., Respectfully yours, Yours truly, Best wishes, etc. Address Standard Letter Miscellaneous Preferences Print DocumentationB Sample Solution documentation A!Integrated Solution documentation Page ## Preferences Main Miscellaneous Standard Letter Address Tax Rate Option Tax Rate Option - Enter the tax rate that should be used for calculating invoice totals. Values should be entered as a decimal such as .0825. Tax Rate Printing Options Print Options - select an option for printing or previewing a report to control how reports are displayed. You can choose print only, preview only, or preview and then print. Print Choice Product ID Option Product ID {Product ID Option - Select the type of ID to be entered for a product when a new product record is created. Sequential Serial Number - a number that starts at 1 and is incremented by one. Text and Sequential Number will enter the first character of the first 3 words in the short description and a sequential number. Selecting None will allow you to enter your own Product ID. Preferences PasswordB Please enter your password click on the continue button or press enter WHEN FINISH... IF YOU RE EXPERIENCing PROBLEMS DOING THIS REQUEST, GO BACK TO THE ORIGINAL FILE AND TRY to do IT AGAIN. PLEASE NOTE THAT ALL REQUESTS AND/OR TRANSACTIONS ARE NOW BEING RECORDED, DON T TRY TO OVERRIDE THE PROCEDURE, the system will not accept unauthorized requests or transactions. Helvetica Geneva Times Palatino Arial Futura Md BT Avant Garde PowerBar Aabced-ExtraBold OCRAM Plants Zapf Dingbats Hobo BT Charcoal Chicago HillNBillyCapsSSi #11#22122"3! "#""3"129 Go to Main Menu Go to Report Menu Find Customer Find Invoice Go to Reports in Contacts Go to Reports in Invoices Go to Reports in Parts Go to Contacts Go to Due Invoices Go to Products Go to Line Items Start Up Script Print Help Documentation Find Invoice Order or Contract Go to Activity Log Go to Personnel Records Close File Go to Address Go to Checking Account Go to Dollar Amount English Go to Job Application Go to Letter Go to Line Checks Go to Memorandum ) W Go to Messages Go to Phone Numbers Go to Purchase Orders Go to To Do List Verify Password Continue Cancel ACCESS HAS BEEN AUTHORIZED... CLICK ON THE CONTINUE BUTTON OR PRESS ENTER. Please wait while your request is processed... Go to Invoices Go to Line Items P.O. Cancel ACCESS DENIED... [REQUEST/TRANSACTION CANCELLED]... Please go to the original database and try again or call the manager for assistance. Start Up Script Find Customer Find Invoice Find Invoice Order or Contract Go to Activity Log Go to Address Go to Checking Account Go to Contacts Go to Dollar Amount English Go to Due Invoices Go to Invoices Go to Job Application Go to Letter Go to Line Checks Go to Line Items Go to Line Items P.O. Go to Main Menu Go to Memorandum Go to Messages Go to Personnel Records Go to Phone Numbers Go to Products Go to Purchase Orders Go to To Do List Go to Report Menu Go to Reports in Contacts Go to Reports in Invoices Go to Reports in Parts Print Help Documentation Close File Verify Password wwwwww ffffff UUUUUU DDDDDD 333333 """""" #11#22122"3! "#""3"129 NRPTH FPTHANAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Invoices.FP3 APS Drive Invoices.FP3 FMP3FMP3 13-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Invoices.FP3 MSPCA NAMEA Invoices.FP3 RPTHA Invoices.FP3 APS Drive Invoices.FP3 FMP3FMP3 13-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Invoices.FP3 NRPTH FPTHANAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Products.FP3 FaliA alisA alisA alisA alisA FaliA alisA alisA FaliA alis@ alisA alisA alisA alisA alisA alisA alisA alisA alisA alisA alisA alisA FPTHA alisA FPTHA alisA FPTHA alisA FPTHA alisA FPTHA alisA FPTHA APS Drive Contacts.FP3 FMP3FMP3 13-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Contacts.FP3 MSPCA NAMEA Contacts.FP3 RPTHA Contacts.FP3 APS Drive Contacts.FP3 FMP3FMP3 13-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Contacts.FP3 FaliA (LIST LISTAIBlock Formal Block Informal Modified Block Formal Modified Block Informal VDEFA( (LIST LISTA Top Left Top Center Top Right VDEFA( (LIST LISTAgBest regards Best wishes Cordially yours In gratitude Regards Respectfully yours Sincerely Yours truly VDEFA( (LIST LISTA+Preview only Print only Preview and Print VDEFA( FMRLA FMRLA FMRLA A Main MenuB InvoicesC Products APS Drive Products.FP3 FMP3FMP3 13-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Products.FP3 MSPCA NAMEA Products.FP3 RPTHA Products.FP3 APS Drive Products.FP3 FMP3FMP3 13-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:13-More Changes:Products.FP3 1RPTH FPTHA1Daffy:Desktop Folder:13-More Changes:Invoices.FP3 MSPCA NAMEA Invoices.FP3 RPTHA Invoices.FP3 Daffy Invoices.FP3 FMP3FMP3 13-More Changes 1Daffy:Desktop Folder:13-More Changes:Invoices.FP3 SCW-InfoMgmt Keith's Place Daffy Keith Proctor 1RPTH FPTHA1Daffy:Desktop Folder:13-More Changes:Products.FP3 MSPCA NAMEA Products.FP3 RPTHA Products.FP3 Daffy Products.FP3 FMP3FMP3 13-More Changes 1Daffy:Desktop Folder:13-More Changes:Products.FP3 SCW-InfoMgmt Keith's Place Daffy Keith Proctor 1RPTH FPTHA1Daffy:Desktop Folder:18-More Changes:Invoices.FP3 MSPCA NAMEA Invoices.FP3 RPTHA Invoices.FP3 Daffy Invoices.FP3 FMP3FMP3 18-More Changes 1Daffy:Desktop Folder:18-More Changes:Invoices.FP3 SCW-InfoMgmt Keith's Place Daffy Keith Proctor 1RPTH FPTHA1Daffy:Desktop Folder:18-More Changes:Products.FP3 MSPCA NAMEA Products.FP3 RPTHA Products.FP3 Daffy Products.FP3 FMP3FMP3 18-More Changes 1Daffy:Desktop Folder:18-More Changes:Products.FP3 SCW-InfoMgmt Keith's Place Daffy Keith Proctor NRPTH FPTHANAPS Drive :Projects:Franz Project:FM Pro Solution:22-More Changes:Contacts.FP3 APS Drive Contacts.FP3 FMP3FMP3 22-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:22-More Changes:Contacts.FP3 SCW-InfoMgmt Keith's Place APS Drive Keith Proctor MSPCA NAMEA Contacts.FP3 RPTHA Contacts.FP3 APS Drive Contacts.FP3 FMP3FMP3 22-More Changes NAPS Drive :Projects:Franz Project:FM Pro Solution:22-More Changes:Contacts.FP3 SCW-InfoMgmt Keith's Place APS Drive Keith Proctor .RPTH FPTHA.Hard Disk 163:-Integrated Solution:Back Orders MSPCA NAMEA Back Orders RPTHA Back Orders alisA Hard Disk 163 Back Orders !FMP3FMP3 -Integrated Solution .Hard Disk 163:-Integrated Solution:Back Orders ZRPTH (NAME FPTHAZMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Activity Log MSPCA NAMEA Activity Log RPTHA Activity Log Macintosh 01 HD Activity Log FMP3FMP3 Accounts-Products-Personnel ZMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Activity Log /RPTH FPTHA/Hard Disk 163:-Integrated Solution:Activity Log MSPCA NAMEA Activity Log RPTHA Activity Log alisA Hard Disk 163 Activity Log FMP3FMP3 -Integrated Solution /Hard Disk 163:-Integrated Solution:Activity Log -RPTH FPTHA-Hard Disk 163:-Integrated Solution:Line Items MSPCA NAMEA Line Items RPTHA Line Items alisA Hard Disk 163 Line Items FMP3FMP3 -Integrated Solution -Hard Disk 163:-Integrated Solution:Line Items 4RPTH FPTHA4Hard Disk 163:-Integrated Solution:Personnel Records MSPCA NAMEA Personnel Records RPTHA Personnel Records alisA Hard Disk 163 Personnel Records FMP3FMP3 -Integrated Solution 4Hard Disk 163:-Integrated Solution:Personnel Records ERPTH 7NAME FPTHAEPowerBook 190 HD:Applications:FileMaker Pro 3.0 Folder:Main Menu Copy MSPCA NAMEA Main Menu Copy RPTHA7:::Applications:FileMaker Pro 3.0 Folder:Main Menu Copy ]RPTH "alis "NAME FPTHA]Power Mac 02-A: C.V.P. Records: Accounts-Products-Personnel: Backup Compressed:Main Menu Copy MSPCA NAMEA Main Menu Copy RPTHA": Backup Compressed:Main Menu Copy Power Mac 02-A Main Menu Copy FMP3FMP3 Backup Compressed ]Power Mac 02-A: C.V.P. Records: Accounts-Products-Personnel: Backup Compressed:Main Menu Copy RRPTH FPTHARPower Mac 02-A: C.V.P. Records: Accounts-Products-Personnel: Backup:Main Menu Copy MSPCA NAMEA Main Menu Copy RPTHA : Backup:Main Menu Copy WFali Falis FNAME MSPC FPTHAW01-ESM Documents:Documents: Sol de M xico Records: Accounts-Products-Personnel:Contacts 01-ESM Documents MB BD Contacts FMP3FMP3 Accounts-Products-Personnel W01-ESM Documents:Documents: Sol de M xico Records: Accounts-Products-Personnel:Contacts .iomegaDriverSCSI_0.5 v6.0.2 MSPCA NAMEA Contacts 01-ESM Documents MB BD Contacts FMP3FMP3 Accounts-Products-Personnel W01-ESM Documents:Documents: Sol de M xico Records: Accounts-Products-Personnel:Contacts .iomegaDriverSCSI_0.5 v6.0.2 WRPTH alis FPTHAWMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Addresses MSPCA NAMEA Addresses RPTHA Addresses ZONEA Macintosh 01 HD Addresses uFMP3FMP3 Accounts-Products-Personnel WMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Addresses Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: ^RPTH FPTHA^Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Checking Account MSPCA NAMEA Checking Account RPTHA Checking Account ZONEA Macintosh 01 HD Checking Account FMP3FMP3 Accounts-Products-Personnel ^Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Checking Account Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: eRPTH FPTHAeMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Dollar Amount - English MSPCA NAMEA Dollar Amount - English RPTHA Dollar Amount - English ZONEA Macintosh 01 HD Dollar Amount - English [FMP3FMP3 Accounts-Products-Personnel eMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Dollar Amount - English Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh B'01 HD: ]RPTH FPTHA]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Job Application MSPCA NAMEA Job Application RPTHA Job Application ZONEA Macintosh 01 HD Job Application FMP3FMP3 Accounts-Products-Personnel ]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Job Application Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: URPTH FPTHAUMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Letters MSPCA NAMEA Letters RPTHA Letters ZONEA Macintosh 01 HD Letters FMP3FMP3 Accounts-Products-Personnel UMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Letters Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: YRPTH FPTHAYMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Checks MSPCA NAMEA Line Checks RPTHA Line Checks ZONEA Macintosh 01 HD Line Checks FMP3FMP3 Accounts-Products-Personnel YMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Checks Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: XRPTH FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Memorandum MSPCA NAMEA Memorandum RPTHA Memorandum ZONEA Macintosh 01 HD Memorandum FMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Memorandum Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: VRPTH MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Messages MSPCA NAMEA Messages RPTHA Messages ZONEA Macintosh 01 HD Messages rFMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Messages Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: [RPTH FPTHA[Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Phone Numbers MSPCA NAMEA Phone Numbers RPTHA Phone Numbers ZONEA Macintosh 01 HD Phone Numbers aFMP3FMP3 Accounts-Products-Personnel [Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Phone Numbers Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: YRPTH FPTHAYMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Photographs MSPCA NAMEA Photographs RPTHA Photographs ZONEA Macintosh 01 HD Photographs MFMP3FMP3 Accounts-Products-Personnel YMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Photographs Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: ]RPTH FPTHA]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Purchase Orders MSPCA NAMEA Purchase Orders RPTHA Purchase Orders ZONEA Macintosh 01 HD Purchase Orders 7FMP3FMP3 Accounts-Products-Personnel ]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Purchase Orders Macintosh 01 Macintosh 01 HD Macintosh 01 User Macintosh 01 HD: XRPTH FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:To Do List MSPCA NAMEA To Do List RPTHA To Do List ZONEA Macintosh 01 HD To Do List FMP3FMP3 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Accounts-Products-Personnel eMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Dollar Amount - English ]RPTH ,NAME FPTHA]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Job Application MSPCA NAMEA Job Application RPTHA Job Application Macintosh 01 HD Job Application FMP3FMP3 Accounts-Products-Personnel ]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Job Application URPTH $NAME FPTHAUMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Letters MSPCA NAMEA Letters RPTHA Letters Macintosh 01 HD Letters FMP3FMP3 Accounts-Products-Personnel UMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Letters YRPTH (NAME FPTHAYMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Checks MSPCA NAMEA Line Checks RPTHA Line Checks Macintosh 01 HD Line Checks FMP3FMP3 Accounts-Products-Personnel YMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Checks XRPTH &NAME FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Items MSPCA NAMEA Line Items RPTHA Line Items Macintosh 01 HD Line Items yFMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Items XRPTH &NAME FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Memorandum MSPCA NAMEA Memorandum RPTHA Memorandum Macintosh 01 HD Memorandum FMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Memorandum VRPTH $NAME MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Messages MSPCA NAMEA Messages RPTHA Messages Macintosh 01 HD Messages rFMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Messages [RPTH *NAME FPTHA[Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Phone Numbers MSPCA NAMEA Phone Numbers RPTHA Phone Numbers Macintosh 01 HD Phone Numbers aFMP3FMP3 Accounts-Products-Personnel [Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Phone Numbers VRPTH $NAME MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Products MSPCA NAMEA Products RPTHA Products Macintosh 01 HD Products WFMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Products ]RPTH ,NAME FPTHA]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Purchase Orders MSPCA NAMEA Purchase Orders RPTHA Purchase Orders Macintosh 01 HD Purchase Orders 7FMP3FMP3 Accounts-Products-Personnel ]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Purchase Orders XRPTH &NAME FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:To Do List MSPCA NAMEA To Do List RPTHA To Do List Macintosh 01 HD To Do List FMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:To Do List VRPTH $NAME MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Invoices MSPCA NAMEA Invoices RPTHA Invoices Macintosh 01 HD Invoices FMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Invoices [RPTH *NAME FPTHA[Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line PO Items MSPCA NAMEA Line PO Items RPTHA Line PO Items Macintosh 01 HD Line PO Items FMP3FMP3 Accounts-Products-Personnel [Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line PO Items (LIST LISTA8None Sequential Serial Number Text & Sequential Number VDEFA( Letter Style ValuesB Logo Location ValuesC Letter Close ValuesD Print Choice ValuesE Product ID Values FMRLA FMRLA FMRLA A Main MenuB InvoicesC Products s) and script to open that file at the startup, such file is relational to Products and Purchase Orders. * Contacts: Better interface, minor bugs corrected for Y2K compliance, scripts have been modified to allow the user to cancel any transaction/script that needs password verification, the age field is not automatically calculated it now has a script/button defined to calculate only when needed. * Invoices: Scripts have been modified to allow the user to cancel any transaction/script that needs password verification, minor bugs corrected for Y2K compliance, some minor changes in the interface and printed forms. * Contacts and Invoices: keeps track of returned checks unpaid (bounced checks) and close(1) an open account automatically if three or more bounced checks are received in the same account. * Products: Now its relational to the Purchase Orders file to add any new items or products purchased. * Purchase Orders: Now relational to the Products file to keep track of the open to buy products or items. It now doesn't allow to purchase products or items if the open to buy level is higher than the products planed to purchase. (1) Reverts the credit limit to $0.00 not allowing future unpaid orders. What's new on version 2.0? Contacts and Invoices: * Validates credit card numbers. It doesn't tell you whether the credit card has cleared the bank, but rather serves as a way to prevent typos. The algorithm is able to determine if the digits in the card follow the correct pattern. If the credit card number is invalid it will show a red note below the credit card number field as: "Credit Card Number: INVALID". If the credit card number entered is correct it will only display "Credit Card Number" in black type. * Print total number of pages in a statement. (i.e. PAGE 1 OF 15). * All calculations are faster than any previous version. * Most of the scripts have been "tuned up" for speed. ************************************************************* This business solution is shareware. After paying the corresponding fee, you are allowed to modify it in any form to adapt it to your company needs, but you are not authorized to sell it or distribute it, except a password protected version with all the documentation. This preview version is fully functional, but without a password you won t be able to modify any scripts, fields, or printed forms on some files (files marked with and (*) and (**) in the Main Menu Help Section). A single u ser license $75.00 per user. A site license costs $300.00 and covers a building. A world-wide license costs $500.00 and it covers all locations for your organization. After paying the shareware fee all future updates will be free of charge, the new password to unlock any new version will be sent to you by e-mail. How to Pay: Mail: If you are paying with USD Check or Money Order you should send it to: EL SOL DE MEXICO 132-31 59TH AVENUE, 1ST FLOOR FLUSHING, NY 11355-5242 you pay via check, it must be a check drawn in US Dollars. Payments send via postal mail take time to reach us and then up to 10 days for processing. Again, if you include a correct e-mail address, you will hear from us when the order is processed. And we will send you the password so you can adapt any scripts, fields or printed form from this Integrated Solution Database. Please include with your payment: your company name, contact name, address, phone & fax number and e-mail address. Your password will be sent to you by e-mail and first class mail along with your payment receipt. To report any bugs or have questions before paying the shareware fee: While we hope you don t find any bugs, if you do let us know! The more information you can include the more likely we are to be able to fix it. Report any bugs or send comments and question by e-mail to: elsoldemex@aol.com or by fax at: (718) 460-3106. Want more information? Visit our web page at: http://members.aol.com/el soldemex ************************************************************* FILES INCLUDED: Activity Log (1) Addresses (1) Checking Account (2) Contacts (1) Dollar Amount - English (2) Invoices (1) Job Application (3) Letters (1) Line Checks (2) Line Items (1) Line PO Items (1) Main Menu (1) Memorandum (3) Messages (3) Phone Numbers (1) Products (1) Purchase Orders (2) To Do List (3) (1) Description and instructions included below. (2) This files are used to keep track of checking account, a nd print laser checks (Checking Account database performs a script related to Dollar Amount-English database to create the dollar amount in words [English only]). It is also used to keep track of purchase orders and payments. (3) This files are not needed for this business solution, some of them are included with the FileMaker Pro Version 3.0 and later. The shareware fee is for the rest of the files. Please note that in any field named Contact No. or Contact I.D. or Account Number, you mu st type the account number from the Contacts database. Some scripts requires a password to complete the transaction, the password to be used is the current user name [not the password used to unlock the program]. The reason for this security step is to avoid cancellation of invoices, accounts closed, credit limit increases, etc. Below you will find the documentation for each of the files included in this relational solution (alfabetically sorted). You may find that this solution will work as is, but you may wish to make changes to customize this solution for your business. Either way this documentation is included to help you use this solution. You will find that some of this documentation can be found in some of the files on special help layouts. Click on the help button in each file to see this general help. ACTIVITY LOG Description Use this database to track messages and contacts with your customers. This file is related to the Contacts database. How to use this solutio Anytime you wish to track correspondence with a contact, go to the Contacts database, find a contact, and click the New Activity button. Choose which type of action to take: a call, letter, or fax. Click OK and enter the information for the call, the contents of the letter, or the message for the fax. Note that much of the work of entering your address and the customer s address has already been done. You can edit your address information in the Main Menu preferences. The customer s inf ormation is taken from the Contacts database. Entering Information Call Entry Enter notes about the phone call in the Notes field and select an appropriate Action Status and Action Type. Letter Entry To create a letter, type the contents of the letter in the Letter Contents field and click the Print Letter button to print a copy of the letter. Fax Entry To create a fax, type the contents of the fax message in the Fax Message field and click the Print Fax button to print a copy of the fax ADDRESSES Description This file is related to Contacts and stores the information about address, company name, contact name and zip code, it is also used to generate bar codes for all correspondence that will be printed and keeps track of modified, date time, field name, and user who modified the field values. CHECKING ACCOUNT Description This file is related to Contacts and Purchase Orders databases and is used to keep track of all your checking account transactions such as deposits, cash withdrawals, checks paid, fees, etc. Entering Information Purchase Order You can type a purchase order number in this field if the payment/check is for a purchase order. By doing so you will see a list of the checks made for a specific purchase order in the Purchase Orders database, the Purchase Orders database will calculate the amount due for that P.O. if payments have been made by check. The purchase order number is useful only when making a payment for a related purchase order. T he easiest way to make a check for a specific purchase order is going to the Purchase Orders database and select make check/payment from the scripts menu. Payer Number (Account/Contact) This field is used to get the information from the Contacts database, such as company name, address, etc. If you select the script on the Purchase Orders database, the account number will appear automatically or if you have asigned a value to the purchase order number. However if the payment is not for a re lated purchase order you can type an account number from the Contacts database, by doing so the correct company, contact, address, etc. will be obtained from the Contacts database. You can also make checks payable to others not related to the Contacts or Purchase Orders database by typing the corresponding information in the available fields. Transaction or Check Number Type your check or reference number on this field, no descriptions of the transactions are permitted until a valid value is given to the Transaction number field. If you haven t enter a contact information on the Contacts database, use the second field to enter that information manually and be able to print the checks. Always use the print check button to print a check, since the print button includes a script to calculate the amount paid and convert such amount to words in English. CONTACTS Description Use this file to keep track of people you need to contact such as customers. The Contacts database cont ains information such as a customer s name, phone number, address and many more options such as contact type, open account information (if you intend to open an account for a contact). Please note that this file works along with other related databases such as addresses, phone numbers, etc. The file includes predefined reports for printing customer profiles, phone lists, and mailing labels. How to use this solution Buttons Data Entry: Click on this button from any layout on this file to g o to the data entry layout. View as List: Click on this button from any layout on this file to see your contacts in list view. Sales Rep. Info: Click on this button from any layout on this file to see the sales representative (not the contact) information so you can enter important information about your sales representative such as emergency contact, emergency number, social security, select salary, etc. Personal Info: Click on this button to see the personal information for this contact, by clicking on this button you will see the same layout as the Sales Rep. Info, but instead of going to the assigned sales representative information it will take you to the current contact information. Go to Invoices: Click on this button from any layout on this file to go to the Invoices database. Please note that if no invoices have been made for this contact, it will show the Invoices database with no records present. Select find all records or use your find criteria to see any specif ic invoice. Go to Invoices | Acc: Click on this button to go to the Invoices database. By clicking on this button you will see the invoices made to this account as a list. Select the invoice you would like to see from that list. Go to Main Menu: Clicking on this button will go to the Main Menu database, you can also select this script from the scripts menu or by pressing [Apple] and [1] from any database file. Enter Notes: Click on this button to enter staff notes, such notes will appear o n the [General Staff Notes & Credit References] field. Select Acc for Inv.: Click on this button to select this account for an invoice you are currently working on. Use this script if you are sure you are on the correct invoice in the Invoices database. Otherwise it will replace the account number and information to an invoice already made. For security purposes and obvious reasons, this script is password protected, the password to be entered is the current user name as you have entered i t in the preferences of FileMaker. Select Acc for P.O.: Click on this button to select this account for a purchase order you are currently working on. Use this script if you are sure you are on the correct purchase order in the Purchase Orders database. Otherwise it will replace the account number and information to a purchase order already made. Find: To enter find mode. Reports: Use it to select reports to be printed such as envelopes, labels, etc. Perform Calculation: Click on this but ton to perform the calculation for the sales representative account status. Phone Icon: Clicking the phone icon will use your modem or speaker to dial the phone number and keep track of that phone call. Action History Icon: Click on this icon to create a new activity such as letter, fax or phone call or to see the activity listed next to the icon (if available). There are a few hidden buttons (scripts performed when you click on a field) on this file and are password protected, just to men tion some of them are Sales Representative Number, Commission Rate, Payment Terms, Credit Limit. Entering Information CONTACT INFORMATION Enter the company name, contact name and address for a contact. PHONE | FAX | INTERNET Type in phone numbers to reach a contact, select from the list of locations such as home, work, or school, and type the times at which the contact can be reached. You can enter as many phone numbers as needed for any contact by typing a new phone number in the last ava ilable space next to the phone icon. Clicking the phone icon will use your modem or speaker to dial the phone number. ACTION HISTORY Click on any activity in the list to view all the information for that activity. To enter a new activity for the current contact, click on the small button. An activity is a type of correspondence that should be performed for the current contact such as a phone call, fax, or letter. Because each activity is stored in the Activity Log database, you can enter a s many activities as needed for any contact. To view additional activities for a contact, click on the scroll bar to the right of the activity list. FIELDS LOCATED AT THE BOTTOM OF THIS LAYOUT Kind of Account, Contact Type, Priority, Referred by, Classification | Kind of Business, Included for Mail?, List Share?, Distribution?. BLACK BACKGROUND WHITE LETTERS FIELDS If your primary business is a newspaper, or magazine, or any other kind of subscription, this is good for your business. Newsp r. to Send: Enter the number of newspaper or magazines that you want to send to this contact. Start | End Issue No: Left field: Start - Right field: End. Sent | Remaining: Left field: Sent - Right field: Remaining. FINANCIAL INFORMATION No further information or instructions needed. :-) OPEN ACCOUNT AND CREDIT INFORMATION Sales Representative Number: Enter an account number from the Contacts database to select that contact as a sales representative for this account. Sales Representative Na me: Automatically calculated after a valid value is entered in the sales representative number. Commission Rate: Enter the percentage for commission rate for this sales representative. (type the number as a decimal e.g. for 8.25% type 0.825) Total Commission: Calculated automatically from the Invoices database. Amount due by Sales Representative: Calculated automatically from the Invoices database. Language for Invoices: Select the language in which you want your invoices to be printed and send to this account. (there are currently two options: English and Spanish). Authorized by: Type the name of the person who authorized or open this account. Payment Terms: Select the payment terms from the pop-up list or type a new value. No. of Ret. Checks: This field keeps track of any returned (bounced) checks from the Invoices database. Credit Limit: Type the credit limit you want to assign for this contact. Total Amount due by Client: Calculated automatically from the Invoices datab Available Credit: Calculated automatically from the Invoices database. Total Purchases: Calculated automatically from the Invoices database. Please note that this amount is for the orders already paid, this field does not count the unpaid invoices or orders. How to customize this solution If the built-in label report does not match the labels you use, edit the existing layout or create a new layout. Choose Layout from the Select menu. Select New Layout from the Edit menu, click the La bels radio button and choose the proper Avery label in the menu. For details on formatting a label layout, see the FileMaker Pro documentation. Change or add to the values in the pop-up lists for Contact Priority, Type, Phone Number Locations, or Personal Title. DOLLAR AMOUNT - ENGLISH Description This database file is used by the file Checking Account to create amount in words (English). The actual amount in English words are stored in this file. INVOICES Description Use this file to cr eate and keep track of invoices for your customers. The Invoices database allows you to bill a customer for products or services they have purchased. Product information is looked up from the Products database and customer information is obtained from the Contacts database, and each item purchased is stored in a file called Line Items. The Invoices database ties all this information into a single form which you can print as invoice, invoice past due, statement, etc. You can select what kin d of form to print from the script menu, or click on the Print Invoice icon, the corresponding form will be printed automatically. How to use this solution Buttons No further information or instructions needed. :-) ENTERING INFORMATION Purchaser Information Type in a contact ID from the Contacts database or click on top of the Account Number field to activate the script/button. Company name, address, phone number, etc. is obtained from the Contacts database. Shipping Information Click on t he icon for shipping details to enter information such as the shipment location, cost, weight, carrier type, priority, and tracking number. Products Purchased Type in a product ID from the Products database in the first available row. Or click on the Find Product to activate a script to find a specific product. After you find the correct product, click on the (Select this Product) button on the right top part of the layout. Product price and descriptions are automatically looked up from t he Products database. Also enter the quantity of product purchased. Because each product purchased is stored in the Line Items database, you can enter as many products as needed for an invoice by typing a new product ID in the first available space in the list. To view additional products purchased for an invoice, click on the scroll bar to the right of the products list. All remaining fields: No further information or instructions needed. :-) Print Invoice (button): Everytime you click on this button it will print the corresponding form according to invoice days old, amount due, etc. To print statements or another form select the corresponding script from the scripts menu. How to customize this solution Change or add to the values in the pop-up lists for Carrier, Shipping Priority, Payment Method, and Credit Card Type. JOB APPLICATION Description Use this form to collect standard applicant information. The form contains fields for an applicant's skills, education, experie nce, personal information, and references. Simply print the form and use as needed. How to use this solution Enter the data from the application form into the database file. You can then search the file to identify all candidates who match specific job criteria. How to customize this solution You can modify the form's layout to duplicate your own employee application form. Add your company logo to the Job Application report by copying or importing a picture to the layout. For details on importing a picture, see the FileMaker Pro documentation. Modify the value list for the skills listed on the Skills layout. In Layout mode, select the Skills field in the Skills layout and choose Field Format from the Format menu. In the pop-up menu after "using value list", select Define Value Lists . Edit the list of skills to match those you are seeking. LETTERS Description Use this database to write letters to send to people in the Contacts database. How to use this solution Letters are always entered from the Activity Log database but are stored in this file to allow for an unlimited number of letters. TO ENTER A LETTER - Go to the Contacts database and find or create the contact record. - Create an activity by clicking on the New Activity button under Action History. - Click on the Letter button and type the letter you wish to send. This letter will be stored in the Letters database and is logged as an activity. Because the Letters database is related to the Acti vity Log database, all letters for a particular contact can be viewed from the Contacts database. LINE CHECKS Description This database file is used by the Checking Account database to store payments made to a contact. To enter a check line for a check number, open the Checking Account database and type check number. LINE ITEMS Description The Line Items database is used to track individual items purchased by a customer and is related to the Invoices database. How to use this solution ne items are always entered from the Invoices database but are stored in this file to allow for an unlimited number of items to be purchased. TO ENTER A LINE ITEM - Go to the Invoices database and find or create an invoice record. - Type a product ID into the first available row in the list of products purchased. A new line item record will be created and stored in the Line Items database. Because the Line Items database is related to Invoices, all line items for a particular invoice can be viewed from the Invoices database. LINE PO ITEMS Description This database file is used by the Purchase Orders database to store items purchased. To enter an item for a product purchase, open the Purchase Orders database and type the required information. MAIN MENU Description Use the Main Menu database to navigate to the solution files and set general preferences. How to use this solution To set preferences for solution files. - Click on the Preferences button. - You can enter you r address, a company logo, or set the default style for creating new letters. Address User Name Enter your name as you would like to see it appear on letters, invoices, fax cover sheets, statements and all related printed forms. Company Name and Address Enter your company address information as you would like to see it appear on letters, invoices, fax cover sheets, statements and all related printed form. Logos Letter Logo Paste a graphic into the Letter Logo field to add your own logo to the top of letters printed from the Integrated Solution. The Logo Location preference can be used to display the letter logo at the top of a letter towards the left, center, or right margin. Company Logo Plain Paste a graphic into this field to display your own logo at the top left corner of each of the Integrated Solution files. Company Logo Disabled Paste a graphic into this field to display a disabled version of your logo at the top left corner of the Integrated Solution files when the re is a custom dialog showing (e.g. when no records are found). Standard Letter Logo Location Select a default location for the Letter Logo at the left, center, or right side at the top of letters printed from the Integrated Solution. Letter Type Select a default letter style for the formatting of paragraphs in letters. Four choices are available: block/modified and formal/informal. Block letters do not use indents whereas modified style letters have a one tab indent at the beginning of e ach paragraph. Formal letters use the full name of the addressee whereas informal style letters use only the first name. Letter Close Select from one of seven choices for a default closing statement for letters such as Respectfully Yours Your Truly Best Wishes , etc. Miscellaneous Printing Options Select an option for printing or previewing a report to control how reports are displayed. You can choose print only, preview only, or preview and then print. Tax Rate Enter the tax rate t hat should be used for calculating invoice totals. Values should be entered as a decimal such as .0825. Most of other files (e.g. invoices) uses their own tax rate which can be specified as .0825 but will be displayed as 8.25%. Product ID Select the type of ID to be entered for a product when a new product record is created. Sequential Serial Number - a number that starts at 1 and is incremented by one. Text and Sequential Number will enter the first character of the first 3 words in the s hort description and a sequential number. Selecting None will allow you to enter your own Product ID. How to customize this solution Add your own buttons to the main menu layout to open other databases that you use. MEMORANDUM No further description or instructions are needed. :-) MESSAGES No further description or instructions are needed. :-) PHONE NUMBERS This database file is used by the file Contacts to store phone numbers. To enter a phone number for a Contact, open the Contacts d atabase and type the phone number there. PHONE NUMBERS Description This file is used to track customer phone numbers and is related to the Contacts database. Having a separate database for phone numbers allows you to store as many different types of phone numbers as you need to reach someone. For instance, you can store phone numbers for work, home, school, mobile, and other locations as well as internet addresses. How to use this solution Phone numbers are always entered from the Contact s database but are stored in this file to allow for an unlimited number of contact phone numbers. TO ENTER A PHONE NUMBER - Go to the Contacts database and find or create a contact record. - Type a phone number into the first available space in the phone number list. A new phone number record will be created and stored in the Phone Numbers database. Because the Phone Numbers database is related to Contacts, all phone numbers for a particular person can be viewed from the Contacts databas How to customize this solution To change or add to the values for the Phone Number Location field, go to the Contacts database and edit the value list there. PRODUCTS Description Use the Products database to enter information on products or services that you sell. This product information is used by the Invoices database to look up prices and product descriptions when creating a customer invoice. How to use this solution Enter a record for each product that you sell. Information on pr oduct price and description is looked up in the Invoices database based on the Product ID. Entering information Product Information Enter the product type, a short description, long description, short description in Spanish, the cost, the selling price, other charges cost such as fee for a returned check and the unit weight of the product. General Comments Enter any notes on the product here. Vendor Information Type in a contact ID from the Contacts database in the Vendor ID field. Comp any name and address is obtained from the Contacts database. Inventory Type in the necessary information. Note that this file is now relational to the Purchase Orders database and the available quantity is updated if more products from the same items have been purchased or ordered from the Purchase Orders database. PURCHASE ORDERS Description Use the Purchase Orders database to create purchase orders for items or products you buy and sell. Entering information Supplier Number Type in a co ntact ID from the Contacts database. Company name and address is obtained from the Contacts database. Bill to Account No. There s a trick to make it work. Instead of typing a first name in the Contacts database, enter the account number you have with the vendor, such as credit card number. The box at the bottom right corner of the layout This space shows the checks made to this company to pay this purchase order. Everytime you want to make a payment for a particular purchase order, select Make Check/Payment from the scripts menu. To print a purchase order or print insertion order. Click on the reports icon and select the corresponding form. Please note that any items purchased or ordered from this file will modify the available quantity in the Products database. WE HOPE THIS INFORMATION ANSWER ALL YOUR QUESTIONS REGARDING THIS PROGRAM. ALL REGISTERED USERS HAVE UNLIMITED FREE SUPPORT BY E-MAIL ONLY, SEND YOUR QUESTIONS TO: elsoldemex@aol.com